The World Science Fiction Society (WSFS) Business Meeting at The Millennium Philcon, the 59th World Science Fiction Convention, consisted of one preliminary meeting and two main meetings. Meetings were held in room 103C of the Pennsylvania Convention Center, Philadelphia, Pennsylvania, USA. The head table staff for all meetings were: Donald E. Eastlake III, Presiding Officer; Kevin Standlee, Parliamentarian and Deputy Presiding Officer; Cheryl Morgan, Secretary; Bridget Boyle, Timekeeper (Saturday), and ‘Zanne Labonville, Emergency Holographic Timekeeper (Friday and Sunday).

Votes by show of hands were not counted; they were used in place of voice votes. When a counted vote was necessary, the "serpentine" method was used. Using this method, all people voting on one side stand, then count off across each row and back down the next row in a back-and-forth fashion. After all of the people voting on one side have voted, then the other side’s voters stand and the process repeats. This method allows everyone to see who is voting and tends to assure a faster and more accurate count than other methods of counting heads.

The Preliminary WSFS Business Meeting was called to order at 10:10 AM. An attendance sign-up list was distributed. Similar lists were made available at subsequent meetings and a copy of the final list is attached.

The scheduled meeting of the Mark Protection Committee (MPC) the previous night proved inquorate. The MPC report was postponed until Saturday. A meeting of the MPC will be held after this Business Meeting session if time is available. Mr. Illingworth, Mr. Standlee & Mr. Yalow are up for re-election. All zones are eligible. Johnny Carruthers nominated all three members for re-election. Mr. Illingworth, who is not at the convention, had previously submitted his willingness to be re-nominated. There being no other nominees, The Chair declared nominations closed. There will need to be a ballot as write ins are allowed.

Kevin Standlee presented the report (see Appendix C).

The Chair ruled the motion out of order as dilatory; besides which, the windows to room 103C could not be opened.

Ben Yalow raised a Point of Order that he believed the Business Meeting has no right to create committees by resolution. The Chair ruled the Point of Order not well taken, ruling that the Business Meeting could create standing committees of the Business Meeting by standing rule, but could create standing committees of WSFS only by constitutional amendment. There being no objection, the resolution was carried.

Louis Epstein made an interesting observation. The resolution was adopted without objection.

Saul Jaffe asked to present the report on Saturday. There was no objection to the postponement.

Mr. Standlee presented the report (see Appendix D).

William Heaton asked if works had to meet all four criteria. The Chair said yes.

The motion was passed by unanimous consent.

The resolution was adopted without objection. People interested in serving on the committee were asked to contact the Chair personally, or via Business Meeting mailbox. The composition of the committee will be announced on Sunday.

Tom Beck asked if "published" included media. The Chair said yes.

Richard Russell asked if "a prior year" meant "any prior year". The Chair said yes.

Pat McMurray asked what the purpose of amendment might be. Mr. Standlee explained that it broadens and regularizes current practice.

The Chair set the debate time limit to 12 minutes.

Linda Deneroff asked if this motion affected the need for a further renewal of the HEROW committee. The Chair said that any constitutional amendment needed two years to pass so a HEROW committee would certainly be needed in the coming year should the Business Meeting wish to keep the subject alive during the ratification period.

Mr. Yalow asked if the motion would allow a work that was published outside the USA more than one year earlier than its US publication to get an extension. The Chair said yes.

Perrianne Lurie added that, for example, a work published in French in 2002, translated into English in Australia in 2004, then published in US in 2006, would be eligible three times (in 2003, 2005, and 2007).

Mr. Jaffe, on a Question of Privilege, asked for speakers from the floor to use the microphone provided.

No further debate took place. Discussion was postponed until Saturday, as constitutional amendments cannot be directly voted on at the preliminary meeting.

John Lorentz presented the report (see Appendix E).

Winton Matthews asked what happened regarding treatment of individual episodes. The Chair explained that it is up to administrators as to whether episodes are serialized parts of a long form or individual short works.

Tom Beck asked about 2-hour TV specials. The Chair said that administrators have flexibility and that members should bear in mind that the existence of advertisements meant that two hours is not always two hours running time.

Alex von Thorn asked Mr. Lorentz to summarize discussion on the committee’s email thread. Mr. Lorentz said that would take ages, but he addressed the issue of 2-hour episodes. He said that the committee felt that a 2-hour episode would be about 100 minutes actual running time.

Mr. Jaffe asked about movies re-released on DVD with extra time. The Chair said that was up to the judgement of administrators.

Rick Kovalcik asked the propriety about Disney movies competing against TV shows. The Chair said he considered this a speech against.

Ms. Deneroff asked to whom Hugo would be presented. The Chair said it goes to the works. (This is the current situation with the existing Best Dramatic Presentation Hugo.)

Mr. Yalow asked if the committee had considered whether a director’s cut might be eligible in a different category in a later year. Mr. Lorentz said it was not discussed.

Mr. Russell spoke in favor. He explained that the committee had found vast amounts of ambiguities that could not be eliminated. He felt that the motion is the best that the committee could do, but that it cannot be perfect and that administrators would need to use judgement.

Mr. Matthews asked if the HEROW resolution would be needed to extend eligibility for media productions premiered outside the USA. The Chair said HEROW applies to all Hugos.

Mark Olsen spoken against. He said that dividing the categories by time was good, but that 100 minutes was bad because it was right in the middle of the grey area. He felt that the limit should be lower. The Chair explained that it is in order to amend the break point at the current meeting.

Mr. Kovalcik asked if it would be in order to amend to state that anything first released theatrically would automatically be long form. The Chair said yes.

Mr. Carruthers spoke in favor. He said the 100-minute break makes 20% variability easy to calculate.

Ms. Deneroff asked if radio production, etc, were still included in the definition of "dramatic presentation". The Chair said yes.

Don Timm Spoke against. He said that additional Hugos should be well justified and he saw no pressing need for this one.

Mr. Yalow moved to amend to change 100 minutes to 70 minutes and to change 20%/20 minutes to 40%/40 minutes. Martin Hoare seconded.

Ms. Lurie moved to divide the question into a length amendment and a variability amendment. This was agreed, so the meeting first took up the matter of the break point.

Mr. Yalow spoke in favor. He wanted the short form to be no longer than a 2-part TV episode. The greater flexibility would still allow 2-hour TV shows to be included.

Ms. Lurie said that big grey zones were bad as they placed too much pressure on administrators.

Chris Barkley spoke against. He said that the committee had carefully considered the 100 minute break.

Mr. Olsen said that with too much flexibility reasonable people would find it difficult to judge which way things should fall. The category would result in a never-ending series of controversies.

Dan Kimmell (who wished it to be known that he works as a movie critic) said that most movies run closer to 2 hours. 100 minutes was the best value for splitting movies from TV.

Mr. Kovalcik spoke against. More flexibility was necessary, but the time should stay at 100 minutes.

Sharon Sbarsky moved to create a blank with an option of 90 minutes. Gay Ellen Dennett seconded. The motion to create a blank passed on a show of hands. No other alternatives were suggested, so the potential times to fill the blank were 70, 90, and 100 minutes.

Tom Beck spoke in favor of a 90 minute break.

Debate time was now exhausted.

Mr. Kovalcik asked to change the order of the amendments because the amount of flexibility was more important than the break point. He did this by moving to lay the 100-minute to 70-minute amendment on the table. The motion required a 2/3 vote and was approved on a show of hands.

The pending question was now the amendment to strike out "twenty (20) minutes or twenty percent (20%)" and insert "forty (40) minutes or forty percent (40%)".

Mr. Olsen moved to extend debate by 20 minutes. This was approved on a show of hands.

Margene Bahl spoke against greater flexibility because TV shows might get into the long form category.

Rick Katze offered to provide a breakdown of items that were nominated this year that would fall into each category by Saturday.

Victoria Smith spoke in favour of expanded flexibility on the grounds of vox populi, vox dei.

Seth Breidbart moved to create a two-dimensional blank. (This would have effectively re-split the amendment so that the absolute number of minutes and the percentage were separate questions.) This was defeated 19 for, 37 against on a serpentine count.

Mr. Russell spoke against greater flexibility on the grounds that 20% is the same amount as is allowed for written fiction. He also said that 20% worked well with all works that the committee had studied. Flexibility is to deal with exceptions; it should not be the norm. Worldcon committees should not have the leeway to fundamentally change the nature of the award from year to year. The rules needed sufficient flexibility to keep Disney 70-minute made-for-video movie a movie, but a 2-part TV episode a TV episode.

Beth Morson spoke in favor: "we know it when we see it, even if we can’t define it".

Mr. Carruthers moved to postpone debate and further consideration of the proposal and any amendments adhering to it until Saturday so that the Hugo information promised by Mr. Katze can be presented. This passed: 31 for, 29 against. Debate was postponed. The Chair set a time limit of 20 minutes for the Saturday debate.

See attached report.

See attached report.

In 1999, LoneStarCon 2 made what may have been intended as a Final Report, but it included an entry of "Transfer to ALAMO" of $45,000. The WSFS Constitution requires that "any alternative organizational entity established to oversee and disburse that surplus" also provide reports. It is unclear whether transferring the remaining surplus to ALAMO ends the reporting requirement.

Mr. Standlee asked if WSFS should pursue this.

Kent Bloom said that we should.

Mr. Yalow said we should have acted last year.

The Chair established this as a motion ("That WSFS requests that ALAMO report to the Business Meeting the disposition of the remaining surplus of LoneStarCon 2."), with one speech each way having happened so far. A 10 minute time limit was set.

Mr. Olsen said that: 1. We want to know where the money is going. 2. We want to know what the money is used for. For example, Magicon tranferred money to FANAC, which is very clear because money is spent on fan history. We want to know what ALAMO will do with the money. It is probably not worth chasing ALAMO at this stage.

Mr. Kovalcik said that we should not let this happen again, but, due to the time lag, we can let the current occurrence lie.

Don Timm said that you don’t go back 15 years, but can go back 1 year.

The Chair suggested that it was the sense of the Business Meeting that we should enquire as to the actual use of the funds. This was passed by a substantial majority. [Don – are you going to pursue this or shall I?]

See attached report.

No report is yet available. Note that Conucopia is not obliged to file a report under WSFS rules, but space has been made available in the agenda should it wish to do so. See also the Business Passed On from Chicon 2000, which includes a Constitutional Amendment requiring NASFiCs to file financial reports in the same way as Worldcons. This amendment, if ratified, would not apply to Conucopia.

See attached report.

Mr. McMurray asked if Aussiecon Three was closed out. Stephen Boucher said no.

A report was received by email this morning but the attachment cannot be read.

One report was received but the numbers did not add up. The convention has promised to present something soon.

See attached report.

See attached report.

The following Constitutional Amendments were approved at Chicon 2000 and are passed on to The Millennium Philcon for ratification. If ratified, they will become part of the Constitution at the conclusion of The Millennium Philcon.

This motion would clarify that is the intent of WSFS that balloting for the Hugo Awards is open only to members of WSFS (defined elsewhere in the Constitution as at least the Attending and Supporting members of the current Worldcon), and that balloting is to take place prior to the Worldcon.

Debate limit set to 4 minutes for Saturday.

This motion would subject all future North American Science Fiction Conventions (NASFiCs) to the same financial requirements imposed on Worldcons, including requiring them to submit annual financial reports to the WSFS Business Meeting. It would not apply to NASFiCs held prior to the ratification of the amendment, even if such conventions still have a remaining surplus.

Debate time limit of 8 minutes set for Saturday.

Moved by Perrianne Lurie and Joni Brill Dashoff.

This motion extends eligibility for the Hugo Award; therefore it requires a ¾ vote.

Ms. Lurie spoke in favor. The book was published at the World Fantasy Convention and was sold over the World Wide Web.

Mr. Yalow asked how many copies were printed. Ms. Lurie said under 1000, and not all of them have been sold.

Mr. Yalow spoke against: 1000 is too high to count as limited distribution. World Fantasy Convention has a very high number of potential Hugo nominators attending.

Mr. Breidbart asked for a quick poll to see how many people had heard of book before hearing of the motion. Ms. Lurie was the only person who had.

George Flynn asked if the book had received any nominations. Mr. Jaffe said that he could not remember any. Ms. Lurie said she had nominated it. Mr. Jaffe said that the number of nominations was probably less than 5.

Mr. Kovalcik said 1000 was a big print run for a book sold through Borders but was small if the work was not widely distributed.

Gary Blog spoke against because it was not certain if more issues would be published.

On a serpentine vote of 21 for, 29 against, the motion failed.

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

No Standing Rule amendments (other than those contained in the NP&FSC Report earlier) were submitted.

Moved by Bruce Pelz, Mike Glyer, Kathryn Daugherty and Johnny Carruthers.

David Ratti proposed creating a blank for the specification of one or more typefaces. This failed.

Mr. Kovalcik moved object to consideration. The Chair ruled that as an amendment had been moved, and objection to consideration was not in order.

Mr. Russell asked if "member name" included badge name. The Chair said yes.

Mr. Matthews moved to strike "pre-" so that all names will be large.

Rich McAllister said that we want to be able to hand-write badges for walk-ins without falling foul of point size rules.

Mr. Briedbart asked whether "printed on a badge" included "printed on a piece of tape to be stuck to badge included". The Chair said yes.

Mr. McMurray asked if "print" included hand printing. The Chair said yes.

Mr. Kovalcik spoke against. The motion could cause problems for a convention in cases of hardware breakdown. We should not over-legislate.

Lynn Anderson asked if this should just go in Worldcon Runners Guide. The Chair said that the mover of the motion obviously felt that it could not.

John Hawkinson repeated that we should not over-legislate and moved to close debate on the amendment. A 2/3 vote was required and obtained. Debate was closed. The motion passed on show of hands. The word "pre-" was therefore struck.

Returning to the main motion, Mr Olson spoke in favour. Years ago this was discussed. He felt that it should not be necessary, but it is. He asked about the Westercon rule of this type. He yielded the floor to Bruce Pelz who said the Westercon rule doesn’t always work but it helps.

Alexis Layton? Said the motion was too detailed: for example the use of bold type raises potential problems with long names. Mr. Layton moved to strike work "bold".

Leslie Turek said that when doing WFC badges she found that bold makes names too long and that you can get better visibility with non-bold larger font.

Mark Olson said that the less fiddly detail in the motion the better.

Gary Blog said we should give badge designers as much leeway as possible.

The motion to strike "bold" passed on a show of hands.

Mr. Russell moved to amend to strike "attending".

Mr. Olson asked if this amendment was germane, as it could be interpreted to require badges to be mailed to supporting members. The Chair ruled the amendment to be germane.

Mr. Russell said that people liked to collect badges, even if they were only supporting members.

Mr. Matthews said that he had never heard of any convention that gave badges to supporting members. There was a chorus of noises from the floor regarding conventions that do.

Mr. McMurray said that the use of "attending" discriminates against people who live far away from the Worldcon.

Mr. Epstein asked if "attending member" meant "member in attendance". The Chair said no, "’attending member’ is defined in the WSFS Constitution".

Mr. Yalow said that the whole thing is a waste of time, we should cease debate.

Mr. Blog said that he very pleased to get a badge from LoneStarCon 2 even though he was just a supporting member.

Mr Briedbart said that it was a good thing for conventions to mail badges but a bad thing to require them to do so.

Mr Kovalcik said that including a personalized badge may disqualify the mailing from using US Postal Service bulk mail rates.

On a show of hands the amendment to strike "attending" was overwhelmingly defeated.

Mr. Yalow moved to change the motion from a Constitutional Amendment to a sense of the meeting resolution. He wishes to strike up to "membership badges" and replace by "It is the sense of the Business Meeting that…"

Mr. Olson asked if the motion could be changed to a Standing Rules amendment. The Chair ruled that the Standing Rules only govern the conduct of the Business Meeting, not the Worldcon, and that therefore an amendment to change the proposal into a Standing Rule amendment would not be in order.

Mr. Olson moved to extend debate by 6 minutes. This was passed.

Mr. Yalow said that such rules should not be in the Constitution. They could be a resolution or a standing rule.

Mr. Kovalcik said that name badges are very important

Mr. Bloom spoke in favour. Approximately 50% of Westercons ignore the font size rule.

Mr. Olson said that resolutions were not strong enough. The motion needs to be a standing rule. Mr. Olson said that no one cares about resolutions of continuing effect.

Mr. Kovalcik said that making the motion a resolution means that we can get rid of it this year and not have to discuss it again next year.

Mr. Breidbart said that you don’t need a constitutional amendment; the members are very good at beating up Worldcon committees.

On the amendment to change the proposal from a constitutional amendment to a sense-of-the-meeting resolution, a serpentine vote produced a count of 29 for, 28 against. The Chair voted against, making the vote a 29-29 tie, so the amendment failed.

Erik Olsen moved to amend to strike last sentence with "The member name on the badge shall appear in a font equal to or larger than the convention name".

Mr. Kovalcik said "how silly can we get?"

Mr. Olsen spoke in favor.

Mike Pins said that convention names can be made unobtrusive even if large.

Mr. McMurray said that the rule will concentrate some attention on the badge name issue.

Mr. Yalow said that Worldcons often make the convention name part of a decorative element making its font size difficult to determine.

Debate time was exhausted.

The amendment failed on a show of hands.

Time having expired, further debate was postponed until to Saturday. The Chair set a time limit of 12 minutes.

The meeting adjourned at 11:54 am.

The meeting was called to order at 10:08 am.

The Mark Protection Committee (MPC) meeting on Friday was inquorate. An emergency meeting was convened following the Friday Business Meeting but, due to lack of time, it was decided to defer all business until the second scheduled meeting of the committee on Sunday.

The nominees for the vacant MPC places are: Ben Yalow (East), Kevin Standlee (West), Tim Illingworth (Rest of World), Lynn Anderson (Central, write-in nomination made after close of Preliminary Business Meeting).

The election is to be held at this meeting. ‘Zanne Labonville, Rick Katze and Linda Deneroff were appointed tellers and distributed ballots.

This committee’s report was dealt with fully at the Preliminary Business Meeting.

This resolution was ruled out of order as dilatory.

This resolution was passed without objection.

This resolution was passed without objection. The committee will continue as previously constituted.

Saul Jaffe presented his report. Most of last year was spent converting previous paper versions of the Guide to electronic versions, making HTML pages, a web site, indexing, and so on. Nothing is ready yet. Mr. Jaffe is hoping for a preliminary version in a month or two.

Mr. Jaffe was asked what the URL of the web site would be. He replied that this was not yet known as the site is moving from Rutgers University to sflovers.org. There will be a link to the Guide from WSFS.org.

Mr. Jaffe moved to continue the committee as previously constituted. This was passed without objection.

This resolution was passed without objection.

This resolution was passed without objection. Persons interested in serving on the committee should contact the Business Meeting Chair. The make-up of the committee will be announced at the Sunday meeting.

The debate time limit for this motion was set at 12 minutes.

No one asked to speak. The motion was passed overwhelmingly on a show of hands.

The committee proposed the following amendment:

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

2. Insert the following section after existing Section 3.3.5:

3. Insert the following section before existing Section 3.3.7:

4. Insert the following section after existing Section 3.2.5:

5. Insert the following section after existing Section 3.2.6:

Two amendments to this motion were pending as follows:

Most of the required reports were presented at the Friday meeting. The following reports are still pending:

A report was received that morning and will be in the Sunday agenda. A copy is attached below.

Mr. Feree presented the Millennium Philcon report. A copy is attached.

The following Constitutional Amendments were approved at Chicon 2000 and were passed on to The Millennium Philcon for ratification.

This motion would clarify that is the intent of WSFS that balloting for the Hugo Awards is open only to members of WSFS (defined elsewhere in the Constitution as at least the Attending and Supporting members of the current Worldcon), and that balloting is to take place prior to the Worldcon.

A debate time limit of 4 minutes had been set.

Mr. Blog said that most of us are online, and online is good.

Mr Yalow said that the technology for online voting still fails too often.

Mr. Jaffe said that the motion just allows online voting to be tried if people want to.

Mr. Russell said something that the Secretary found incomprehensible.

Ron Tansky proposed to amend to say that mail would always be allowed. The Chair ruled that such an amendment was in order because it only mentions things that already happen.

Bruce Pelz said that "always" was too much and thus the amendment extended the original resolution; he therefore appealed the Chair’s ruling.

Kevin Martin said that all rules are binding until the Business Meeting rules otherwise.

On a serpentine vote of 34 for, 24 against, the Chair’s ruling was upheld and the amendment was therefore in order.

As the motion had been made from the floor, the Parliamentarian clarified the exact wording. The amendment was formally stated as:

On a serpentine vote of 40 for, 33 against, the amendment passed.

Mr. Yalow moved to amend to remove the changes to first sentence of 3.10.1. and the inserted phrase. This would effectively remove all of the original changes. The Chair ruled that this was a lesser change and was therefore in order.

Time for debate expired. Mr. Olson moved to extend debate by 6 minutes. This passed on a show of hands.

Erik Olsen appealed ruling of the chair that Mr. Yalow’s motion was a lesser change.

Adina Adler made a comment that was not relevant to the debate.

Mr. Yalow spoke in support of the Chair. He said that the amendment has two changes: specifying that only WSFS members may vote, and allowing non-mail voting. Amending to do one not two is valid.

Linda Ross-Mansfield said that the Yalow amendment would force people to use paper mail so must be a greater change.

Mr. Kovalcik asked whether chair had ever ruled that "mail" means only postal mail. He said that he had not.

Lew Wolkoff said that the change would increase ambiguity.

Elizabeth Sladen said that the debate on the Chair’s ruling was not about ambiguity.

The Chair’s ruling was upheld on show of hands; Mr. Yalow’s amendment is a lesser change.

Mr. Yalow’s amendment was defeated overwhelmingly on a show of hands.

The main motion passed overwhelmingly on a show of hands.

This motion would subject all future North American Science Fiction Conventions (NASFiCs) to the same financial requirements imposed on Worldcons, including requiring them to submit annual financial reports to the WSFS Business Meeting. It would not apply to NASFiCs held prior to the ratification of the amendment, even if such conventions still have a remaining surplus.

A debate time limit of 8 minutes had been set.

Perrinane Lurie moved to call the question. This was ruled out of order as no debate had yet taken place.

Mr. Pomeranz said "I think this is a swell idea" and looked pointedly at Ms. Lurie.

Mr. Yalow said that the NASFiC is a bad thing. We have to keep it to prevent other people getting hands on trademark, but let’s not have to talk about it too much. He then moved to call the question. This passed overwhelmingly on a show of hands.

The main motion was passed overwhelmingly on a show of hands.

The Chair called for a break to report the results of the Mark Protection Committee ballot. On the first count Mr. Yalow, Mr. Standlee and Mr. Illingworth were all clear winners. The tellers stated that the result was so overwhelming that they had not bothered to produce actual numbers. The meeting accepted the tellers’ report without objection. A motion to destroy the ballots was passed without objection.

This resolution was defeated 21-29 at the Preliminary Business Meeting.

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

No such amendments were proposed.

Moved by Bruce Pelz, Mike Glyer, Kathryn Daugherty and Johnny Carruthers.

This motion was amended at the Friday meeting to strike the words "Pre-registered" and "bold". The motion then read:

The debate time limit had been set at 12 minutes.

Mr. Pelz said "take a look at our badges."

Mr. Tansky said that the motion was insulting to the members of the Worldcon.

Althea McMarian complained that she could not read her own badge.

Mr. Yalow moved to amend by substitution to direct the Nitpicking & Flyspecking Committee to introduce this as a resolution each year. He said the motion should not be in the Constitution, and cannot be put in the Standing Rules. It is an important point to make, but his attempt to change it to a resolution failed yesterday. His new suggestion would serve the same purpose, and would remind Worldcons every year, without changing the Constitution.

Ms. Rosensweig said that the Business Meeting doesn’t meet until after badges are printed.

Mr. Briedbart moved to amend by substitution to require the NP&FS to remind Worldcon committees that badges need to be in legible type, early and often.

The substitution passed overwhelmingly.

Mr. Standlee moved to refer all pending matters to the NP&FS.

Mr. Timm said that he wanted to have The Millennium Philcon’s error specifically mentioned in the Constitution so a vote should not be delayed.

Neil Rest said that the content of motion not appropriate for the Constitution.

Leslie Turek said that it is an important matter and we should vote on it.

Mr. Kovalcik said we should not be penalizing hard-working registration staff.

Mr. Yalow said that if we refer the question to a committee we will lose the seriousness of the matter.

Mr. Olson said that the objective was not to slap The Millennium Philcon, the objective was to find a way to get badges done right.

Mr. Bolg said that the amendment was the dumbest he has ever seen, and he wants to get it out of the way.

Ms. Rosenswieg said that we have been complaining for many years, we need to do something.

Lew Wolkoff said that the NP&FS will be responsible for the work so they be allowed to decide whether or not they wanted to do it. He moved that the NP&FS consider the matter and to report back tomorrow.

Linda Deneroff made a point that the secretary did not understand.

Mr. Lorentz said he wanted to have a vote here.

Mr. Russell argued that we don’t have an appropriate mechanism to ensure readable badges, we need to sit back and think about it.

Mr. Rest asked what the NP&FS thought about the subject. Mr. Illingworth had been unable to attend the convention and therefore could not comment. Mr. Eastlake, as Chair of the Business Meeting, was required to remain impartial. Mr. Standlee said he was trying to think of a way to make the motion workable.

George Flynn moved to call the question. This was not legal because there was less than 1 minute of debate time left.

The motion to refer to the NP&FS committee was defeated on show of hands.

Jim Briggs moved to postpone until tomorrow.

Ms. Turek asked to hear what the Parliamentarian has in mind. Kevin read his suggested wording and discussed it with Mr. Briedbart.

The motion to postpone was defeated on a show of hands.

The meeting then proceeded to vote on Mr. Briedbart’s amendment, which The Parliamentarian had rendered as:

The motion to replace Mr. Yalow’s wording with Mr. Briedbart’s wording (as modified by The Parliamentarian) passed overwhelmingly on a show of hands.

The vote to replace the original motion also passed overwhelmingly on a show of hands.

Finally there was a vote on the main motion, as amended, which also passed overwhelmingly on a show of hands.

This item was scheduled for the Main Business Meeting on Sunday, September 2.

This item was scheduled for the Main Business Meeting on Sunday, September 2.

The meeting adjourned at 11:54 am.

The meeting was called to order at 10:07 am.

Jordan Brown, site selection administrator for The Millennium Philcon, presented results. He thanked various persons for their assistance with the ballot and count. 2094 ballots were cast. The time of the count was around 130-150 minutes. The results were as follows:

Total needed to win: 1024. Boston wins on the first ballot.

The Chair declared Boston the winner.

Deb Geisler made a presentation on behalf of the Boston bid. She announced that the convention will be called Noreascon 4, in keeping with previous Boston tradition. The Guests of Honor will be: Jack Spier and Peter Weston (fannish); William Tenn and Terry Pratchett (professional).

Progress Report #0 for Noreascon 4 was distributed.

Ms. Geisler announced that contracts had already been agreed with the Boston Marriott and Sheraton hotels. She then accepted questions from the floor.

Tom Whitmore asked if the convention would offer an installment plan? Yes. They will also have online sales.

Louis Epstein asked if they will present Retro-Hugos? No decision has yet been taken on that.

Vicky Rosensweig asked how long the initial rates were good for as she didn’t want to stand in line at the convention. The rates are good to Dec 31^st.

Winton Matthews asked how many rooms were currently blocked. 1800, and the convention is looking for more.

Steve Francis asked when people will be able to book rooms? The con will work out a system about a year in advance. Bookings will start after that.

Linda Ross-Mansfield asked if they would be using a housing bureau? No.

Tom Beck asked why there was no artist Guest of Honor or Toastmaster. Ms. Geisler declined to comment.

Tom Whitmore was available to answer questions.

Andrew Adams asked when hotel booking forms would be available. Early January, possibly late December.

Winton Matthews as if the convention would arrange discounts with the Great America theme park. Tom aid they would look at doing it.

Steve Francis asked about airline discounts? None had yet been arranged, but the con will look into it.

Tom Beck asked how many members the convention currently had. Cindy Scott replied that before The Milllennium Philcon they had 2450, but now they had lots more.

Michael Siladi reminded the meeting that no one had moved to destroy the site selection ballots, and promptly did so. There being no objection, the site selection administrator was directed to destroy the ballots.

Peter Jarvis and his daughter were available to answer questions.

Tom Beck asked about the numbers of members. As at Progress Report #1 there were 2100 (1350 attending). Sales at The Millennium Philcon were about 191 attending plus others.

Winton Matthews asked about customs regulations for dealers travelling from the US to Canada. The convention has appointed a company to assist with this. A representative of the company was at The Millennium Philcon to talk to dealers. Dealers & artists will not need to post a bond.

KIM Campbell and Vince Docherty announced that they had filed their official bid papers. They gave a short presentation about their site, emphasizing that they now had proper meeting rooms with ceilings rather then a converted exhibition hall. The new Glasgow Science Centre has opened. Cheap university rooms will be available close to the site. Will still need to use some city center hotels. The train service is running again. A customs broker will be appointed to help dealers & artists. Discounted air fares will be negotiated.

Jim Briggs, the ConJosé site selection administrator, formerly accepted the bid papers filing.

Richard Russell asked whether the convention dates overlapped with those of the Edinburgh Festival. The convention will be held on the 1^st weekend in August, which is a public holiday in Scotland. The Edinburgh Festival starts around the same time, and lasts much longer.

Rick Kovalcik asked of the bid would be holding a party that evening. No, the next party will probably be at Orycon.

Cheryl Morgan presented a bid for the M5 in ’05.

This item was moved to end of agenda as it is only included if time is available.

The Chair announced that the Mark Protection Committee will meet after the Business Meeting is the same room. Members of The Millennium Philcon were welcome to attend as observers.

Bruce Pelz moved to create committee to maintain and verify the long list of Worldcon history, as published in Worldcon program books. The committee would be called the Formalization of Long List Entries (pronounced "folly"). The motion was formalized as:

Mr. Whitmore asked if the committee would also formalize the historical list of Hugo winners.

Mr. Pelz said that he was happy to do so if the meeting wished it.

Mr. Whitmore moved to amend to replace "Worldcon historical information" with "Worldcon and Hugo Award historical information." The amendment was passed without objection.

The Motion was passed without objection.

There being time available, the Chair called for anyone wishing to make presentations for future Worldcon bids.

Margene Bahm made a presentation on behalf of Kansas City in 2006. They have facilities. The date has been chosen because it will be the 50^th anniversary of the 1956 Kansas City Worldcon.

Questions were asked about transport to Kansas City. Kansas City International airport is well within taxi range, and shuttles are available. Flights to KCI are plentiful.

Sharon Sbarsky asked about pre-supporter rates. They will be, $20, $25 for pre-opposing. There will be a jazz theme for pre-supporters at higher levels.

Dave Ratti asked which weekend had been chosen. Labor Day.

Seth Breidbart asked whether the subway closes on holidays? No.

Mr. Breidbart also asked if the members would use hospital bracelets for name badges? They would if they wanted.

Kevin Martin asked whether 24-point type would fit on hospital bracelets.

Mr. Pelz presented the Los Angeles bid which would be at the usual Anaheim site.

Winton Matthews asked a room layout question. No space allocation had been decided as yet.

Someone asked how far Anaheim was from ConJosé. The Chair responded that it doesn’t matter because the site selection vote will not be at ConJosé. Anaheim is a long way from Toronto.

Representatives of the Japan bid made a presentation.

Kevin Martin asked about hotel rates. Japan is currently in recession and rates are relatively low, but this may not be the case in 07. Current rates are about $150.

Someone asked which city would be used. Tokyo, either the city center or the suburbs.

Johnny Carruthers moved to adjourn sine die at 11:00am. There being no objection, the meeting was adjourned.

Cheryl Morgan
Secretary

The committee reports below the compilation of items from the 2000 Worldcon, together with the collected items from earlier Worldcons. The committee continues to use a definition of "likely to continue to have effect for more than a year" as "continuing". Items appearing with a "BM" in them were motions passed by the Business Meeting while items with a "CH" in them are rulings or opinions of the Chair.

The committee intends to make this full cumulative report available through its web page.

At San Antonio, the committee was charged with codifying the "customs and usages of WSFS" in light of the recent constitutional amendment which refers to such matters.

As a first step in this research, Tim Illingworth & Pat McMurray have OCRed and corrected the WSFS Business Meeting minutes for 1974, and 1979-1992. 1993-date are available elsewhere (through Saul Jaffe). Minutes for all Business Meetings from 1979 to date are now available to any interested party.

These minutes are currently held in Word 6 format, and should be available from Tim’s web site (www.smof.demon.co.uk) Real Soon Now. The 1979 minutes are a report constructed from Ben Yalow's copy of the agenda of the Main Meeting with contemporaneous annotations.

As an extract from these documents, a list has been prepared of all amendments to the WSFS Constitution and Standing Rules proposed since 1979, together with their amendment and disposal. The abbreviation ‘OTC’ has been used to keep the document length within almost reasonable bounds.

An update of the Annotated Standing Rules (originally prepared by the Standing Rules Working Group in 1996) has also been prepared.

Pursuant to BM-94-1, www.wsfs.org has been updated, and copies of documents have been supplied to Saul Jaffe for the SF-Lovers archive.

Don Eastlake
Tim Illingworth
Kevin Standlee

The NP&FSC moves the adoption of the following motions:

Resolved, That Someone Ought To Open Up A Window!

Moved, To insert the following new Standing Rules in Group 7:

Rule 7.x: Nitpicking and Flyspecking Committee. The Business Meeting shall appoint a Nitpicking and Flyspecking Committee. The Committee shall:

(1) Maintain the list of Rulings and Resolutions of Continuing Effect

(2) Codify the Customs and Usages of WSFS and of the Business Meeting.

Rule 7.y: Worldcon Runners’ Guide Editorial Committee. The Business Meeting shall appoint a Worldcon Runners’ Guide Editorial Committee. The Committee shall maintain the Worldcon Runners’ Guide, which shall contain a compilation of the best practices in use among those who run Worldcons.

Resolved, That the WSFS Nitpicking and Flyspecking Committee is continued as previously constituted.

This committee’s immediate ancestor was charged by the 1999 WSFS Business Meeting with studying the issues surrounding the eligibility and nomination for the Hugo Award of works first published outside the USA. There is an underlying assumption in all of these proposals that, inasmuch as most of the people nominating and voting for the Hugo Award live in the USA, works first published outside the USA are at a severe disadvantage. This disadvantage is perceived to apply even when the Worldcon is held in a country other than the USA, because even then, most Hugo voters are from the USA. The committee does not address this assumption directly in this report, inasmuch as it primarily is an argument for or against any change at all.

The committee was continued and reconstituted by the 2000 WSFS Business Meeting.

After deliberation, the committee finds there are three major options, which we discuss in this report.

Among the issues the committee discussed, a few overarching goals were identified:

• Minimum Change. In order to prevent unexpected side effects, any changes should be the minimum necessary to accomplish the stated goal of "leveling the playing field" to allow works first published outside the USA to compete more equally with those first published in the USA.
• Ease of Administration. A proposal should not be excessively complex to administer, or create unreasonable demands upon the Hugo Administrators.

The WSFS Constitution, section 3.4, authorizes the Business Meeting to extend the eligibility of works that receive "extremely limited distribution" in their initial eligibility year. This extension requires a 3/4 vote of the Business Meeting. The 2000 WSFS Business Meeting passed two such resolutions, one affecting a single publication, and the other giving a blanket eligibility extension of one year to works first published outside the USA.

The committee believes that the motion below, suitably updated with appropriate years, could be passed at each year’s WSFS Business Meeting to continue extending eligibility one year at a time. This may be an alternative to amending the constitution; however, it would require the Business Meeting to adopt the motion each year, and to establish a mechanism for the motion to be introduced each year. (Possibilities include continuing the HEROW Committee and charging the Nitpicking & Flyspecking Committee to include this motion in the list of Continuing Resolutions.) Furthermore, this method does not address the case of works first published in the USA more than one year after first non-US publication. The extension by resolution method can not extend eligibility for more than one year.

The committee moves the adoption of the following motion:

This motion extends eligibility for the Hugo Award; therefore, it requires a 3/4 vote.

If the above motion passes, the committee moves the adoption of the following motion:

Note that the current Chair of the HEROW Committee will not accept reappointment as Chair of the committee, although he will continue to work with the committee if it is renewed, because he is Chair of the 2002 WSFS Business Meeting and believes the two jobs conflict with each other.

As discussed in the next section, the current practice of passing a blanket extension under Section 3.4 does not really meet the requirements for extension of the Hugo eligibility period, because there is no guarantee that any of the works in question will be published in the USA in the following year. Moreover, Section 3.4 was originally intended to be used for single, named works, and the current practice of using it for a blanket extension, while it has been ruled to be legal, is offensive to constitutional purists, several of whom are members of this committee.

The amendment below is intended to provide a firmer Constitutional base for our current practice, and to make what we can do match more closely what we want to do. The language differs from that discussed above under "Multiple Year Eligibility for Non-US Works" because this amendment provides for a series of extensions, voted each year, rather than making it permanent.

This proposal does not suffer from the main disadvantage of constitutional amendments — long lead times to dismantle — because, should such extensions prove no longer desirable, the Business Meeting would merely need not pass the motion one year, leaving the framework to be dismantled at leisure. This amendment does not require that eligibility be extended; it merely authorizes the Business Meeting to allow it.

The committee moves the adoption of the following motion:

Even if the Business Meeting does adopt this amendment or any similar amendment, it should also consider adopting an eligibility extension resolution (see above), which would address eligibility issues immediately, whereas a constitutional amendment could not take effect until the end of the 2002 Worldcon, first affecting the 2003 Hugo Awards.

The committee’s opinion is divided on the issue of whether or not there will continue to be a significant difficulty in distribution of works initially published outside the USA. If the Business Meeting desires to produce a long-term result of giving those works first published outside the USA an extra year of eligibility for the Hugo Award, the best way to do it would be to amend the Constitution. The following wording would accomplish this extension:

The committee recommends against adopting a constitutional amendment of this form.

If the Business Meeting does adopt this amendment or any similar amendment, it should also consider adopting an eligibility extension resolution (see above), which would address eligibility issues immediately, whereas a constitutional amendment could not take effect until the end of the 2002 Worldcon, first affecting the 2003 Hugo Awards.

The committee is aware of proposals for wording this amendment, or other amendments with similar effects, in "relative" rather than "absolute" forms, where instead of the references above to the USA, the rule would refer to the country hosting the Worldcon administering that year’s Hugo Awards, or to the number of ballots received per country. The committee recommends against any "relative wording" proposals or oblique language that would effectively apply only to the USA without mentioning the country by name. Even when the Worldcon is held in countries other than the USA, most active voters have been from the USA. This committee’s charge is to deal with the uneven playing field created by this situation, and believes that straightforward wording is the best way to accomplish that task.

It may be that this entire issue will soon become moot, with the increasingly easy availability of works initially published outside the USA. If the Business Meeting believes this to be the case, then it may choose to do nothing and leave the current situation unchanged. Obviously, the Business Meeting need not explicitly vote to do nothing – a motion "to take no action" would be dilatory, anyway – but it can accomplish the same result by not considering any of the proposals in this committee report.

The Committee is divided over the best approach to this situation. While there was a consensus for extending eligibility immediately, there is not a consensus that a constitutional amendment making such extension permanent is the right approach.

The Committee moves the adoption of the blanket eligibility resolution ("Throw a Blanket Over It"), as noted above, and moves the motion on extension of the committee ("We Need Another HEROW") if the blanket eligibility resolution passes.

The Committee moves the adoption of the "Perpetual Motions" constitutional amendment, and recommends its adoption.

The Committee reports the text of the eligibility extension amendment ("Well, If You Insist") to the Business Meeting, but recommends against its adoption.

Chris Barkley, Vince Docherty, George Flynn, Tim Illingworth, Saul Jaffe, Rick Katze, Perrianne Lurie, Cheryl Morgan, Mark Olson, Sharon Sbarsky, Kevin Standlee, Ben Yalow.

(signed)

Kevin Standlee
Chairman, Hugo Eligibility/Rest of the World Committee

Since the committee was appointed last year, discussion has been taking place to determine if it's possible to develop a consensus opinion of what, if any, change should be made. During the fall, there was a lively discussion on the eGroups mailing list that Richard Russell set up. After a few months of brainstorming there, the committee started to narrow down the options.

The first vote was to determine the method that would be used to separate the existing Hugo into two categories. (A consensus was quickly reached that no more than one additional Hugo would be suggested by this group.)

The vote was between dividing the categories' entrants by: time (length of the presentation); whether the presentation appeared as a standalone production or part of a series; or whether the production first appeared in a theater or was broadcast; or no change,

On the second ballot (using preferential ballots), the Committee voted 10-3-0-3 to divide the productions by length of the presentation.

The next vote was to determine the break point in time used to divide the entries. The choices were 100 minutes, 90 minutes, 60 minutes and "other".

The Committee voted 9-3 to use 100 minutes as the dividing point.

The final vote was whether to recommend that the current Dramatic Presentation should be split into two new categories: longer than 100 minutes and shorter than 100 minutes; or to recommend that the current award be left unchanged.

The vote was 11-3 to recommend splitting the award.

The committee moves the adoption of the following motion:

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

2. Insert the following section after existing Section 3.3.5:

3. Insert the following section before existing Section 3.3.7

4. Insert the following section after existing Section 3.2.5:

5. Insert the following section after existing Section 3.2.6:

Chris Barkley, Johnny Carruthers, Brenda Daverin, Vince Docherty, Paul Haggerty, Tim Illingworth, John Lorentz, Michael Mason, Craig Miller, Cheryl Morgan, Mary Morman, Skip Morris, Richard Russell, Sharon Sbarsky, Tom Schaad, Chris Shuldiner, Kevin Standlee, Gayle Surrette, Geoffrey Surrette, Lew Wolkoff

(signed)

John Lorentz
Chairman, Best Dramatic Presentation Hugo Award Study Committee

Presiding Officer: Donald Eastlake III

Parliamentarian/Deputy P.O.: Kevin Standlee

Secretary: Cheryl Morgan

Timekeeper: Bridget Boyle

The Mark Protection Committee will be meeting on the evening of Thursday, August 30. A formal report is unlikely to be available until the Saturday Business Meeting at the earliest.

Nominations for the WSFS Mark Protection Committee are in order at the Preliminary Business Meeting. Nominees must accept nomination and indicate their current residence zone by 6:00pm. The Secretary has forms available for accepting nomination.

See attached report.

Due to commitments to the Millennium Philcon the Chair of the Worldcon Runners’ Guide Editorial Committee, Saul Jaffe, will be presenting his report verbally, probably at the Saturday meeting.

See attached report.

See attached report.

See attached report.

See attached report.

In 1999, LSC 2 made what may have been intended as a Final Report, but it included an entry of "Transfer to ALAMO" of $45,000. The WSFS Constitution requires that "any alternative organizational entity established to oversee and disburse that surplus" also provide reports. It is unclear whether transferring the remaining surplus to ALAMO ends the reporting requirement.

See attached report.

Not yet available. Note that Conucopia is not obliged to file a report under WSFS rules, but space has been made available in the agenda should it wish to do so. See also the Business Passed On from Chicon 2000, which includes a Constitutional Amendment requiring NASFiCs to file financial reports in the same way as Worldcons. This amendment, if ratified, would not apply to Conucopia.

See attached report.

No report received as of going to press.

No report received as of going to press.

See attached report.

See attached report.

The following Constitutional Amendments were approved at Chicon 2000 and are passed on to The Millennium Philcon for ratification. If ratified, they will become part of the Constitution at the conclusion of The Millennium Philcon.

This motion would clarify that is the intent of WSFS that balloting for the Hugo Awards is open only to members of WSFS (defined elsewhere in the Constitution as at least the Attending and Supporting members of the current Worldcon),and that balloting is to take place prior to the Worldcon.

This motion would subject all future North American Science Fiction Conventions (NASFiCs) to the same financial requirements imposed on Worldcons, including requiring them to submit annual financial reports to the WSFS Business Meeting. It would not apply to NASFiCs held prior to the ratification of the amendment, even if such conventions still have a remaining surplus.

Moved by Perrianne Lurie and Joni Brill Dashoff.

This motion extends eligibility for the Hugo Award; therefore it requires a ¾ vote.

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

Moved by Bruce Pelz, Mike Glyer, Kathryn Daugherty and Johnny Carruthers.

This item is scheduled for the Main Business Meeting on Sunday, September 2.

This item is scheduled for the Main Business Meeting on Sunday, September 2.

Presiding Officer: Donald Eastlake III

Parliamentarian/Deputy P.O.: Kevin Standlee

Secretary: Cheryl Morgan

Emergency Holographic Timekeeper: ‘Zanne Labonville

The Mark Protection Committee meeting on Friday was inquorate. An emergency meeting was convened following the Friday Business Meeting but, due to lack of time, it was decided to defer all business until the second scheduled meeting of the committee on Sunday.

The nominees for the vacant NPC are: Ben Yalow (East), Kevin Standlee (West), Tim Illingworth (Rest of World), Lynn Anderson (Central; write-in nomination made after close of Preliminary Business Meeting).

The election will be held today. Due to zone residency restrictions, we can elect at most 2 people from the Western zone, 1 person from the Central zone, 2 person from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)

This committee’s report was dealt with fully at the Preliminary Business Meeting.

This resolution was ruled out of order.

This resolution was passed without objection.

This resolution was passed without objection. The committee will continue as previously constituted.

This report will be presented verbally today.

This resolution was passed without objection.

This resolution was passed without objection. Persons interested in serving on the committee should contact the Business Meeting Chair. The make-up of the committee will be announced at the Sunday meeting.

The debate time limit for this motion is 12 minutes.

The committee proposed the following amendment:

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

2. Insert the following section after existing Section 3.3.5:

3. Insert the following section before existing Section 3.3.7

4. Insert the following section after existing Section 3.2.5:

5. Insert the following section after existing Section 3.2.6:

Two amendments to this motion are pending as follows:

Most of the required reports were presented at the Friday meeting. The following reports are still pending:

No report received as of going to press.

No report received as of going to press.

The following Constitutional Amendments were approved at Chicon 2000 and are passed on to The Millennium Philcon for ratification. If ratified, they will become part of the Constitution at the conclusion of The Millennium Philcon.

This motion would clarify that is the intent of WSFS that balloting for the Hugo Awards is open only to members of WSFS (defined elsewhere in the Constitution as at least the Attending and Supporting members of the current Worldcon),and that balloting is to take place prior to the Worldcon.

A debate time limit of 4 minutes has been set.

This motion would subject all future North American Science Fiction Conventions (NASFiCs) to the same financial requirements imposed on Worldcons, including requiring them to submit annual financial reports to the WSFS Business Meeting. It would not apply to NASFiCs held prior to the ratification of the amendment, even if such conventions still have a remaining surplus.

A debate time limit of 8 minutes has been set.

This resolution was defeated 21-29 at the Preliminary Business Meeting.

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

No such amendments were proposed.

Moved by Bruce Pelz, Mike Glyer, Kathryn Daugherty and Johnny Carruthers.

This motion was amended at the Friday meeting to strike the words "Pre-" and "bold". The motion now reads:

The debate time limit has been set at 12 minutes.

This item is scheduled for the Main Business Meeting on Sunday, September 2.

This item is scheduled for the Main Business Meeting on Sunday, September 2.

The following list contains the names of the nominated works, in alphabetical order, that received enough nominations to be reported as required under the WSFS Constitution.

Saul Jaffe

Presiding Officer: Donald Eastlake III

Parliamentarian/Deputy P.O.: Kevin Standlee

Secretary: Cheryl Morgan

Timekeeper: Bridget Boyle

Under Standing Rule 10, each future seated Worldcon Committee is allotted 15 minutes during this meeting. During the first 5 minutes, each committee may make a presentation. The remaining time is allocated for questions and answers. Questions are limited to 15 seconds and answers to 2 minutes.

Under Standing Rule 10, committees bidding for the 2005 Worldcon may make a presentation not to exceed 5 minutes, time permitting.

Should there be sufficient time and should the Business Meeting so desire, bidders for future Worldcons may make short presentations as allowed under Standing Rule 10.

The election for Mark Protection Committee members took place at the Saturday meeting. Ben Yalow (East), Kevin Standlee (West) and Tim Illingworth (Rest of World) were re-elected. The result was so overwhelming that the tellers did not bother to produce a final count. The Saturday meeting accepted this action.

This committee’s report was dealt with fully at the Preliminary Business Meeting.

This resolution was ruled out of order.

This resolution was passed without objection.

This resolution was passed without objection. The committee will continue as previously constituted.

This report was presented verbally at the Saturday meeting. Saul Jaffe explained that the committee is working on a web-based version of the Guide that will hopefully appear in a few months time. The committee was continued as previously constituted by unanimous consent.

This resolution was passed without objection.

This resolution was passed without objection. Persons interested in serving on the committee should contact the Business Meeting Chair. The make-up of the committee will be announced at the Sunday meeting.

This motion passed overwhelmingly on a show of hands. It is referred to ConJosé for ratification.

This motion passed on a count of 67 to 25 having been modified as follows:

1. The time to be used to divide nominees between the two categories was changed from 100 minutes to 90 minutes.
2. The wording in clause 4 of the amendment was changed to add: "Running times of dramatic presentations shall be based on their first general release."

Most of the required reports were presented at the Friday meeting. The following reports are still pending:

The Chicon 2000 report will be distributed separately at this meeting.

The Millennium Philcon provided its report at the Saturday meeting.

The following Constitutional Amendments were approved at Chicon 2000 and are passed on to The Millennium Philcon for ratification. If ratified, they will become part of the Constitution at the conclusion of The Millennium Philcon.

This motion passed overwhelmingly on a show of hands. The amendment is therefore ratified and becomes a part of the Constitution at the end of MilPhil.

This resolution was defeated 21-29 at the Preliminary Business Meeting.

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2001 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethru type.

No such amendments were proposed.

This motion was heavily debated and was substantially amended. The version that was finally passed reads as follows:

Any business designated for the site selection meeting not done at the beginning of the meeting will happen at this time.

No further meetings are scheduled this year. The WSFS Mark Protection Committee is scheduled to meet in this room following the Business Meeting.

Section 1.1: Name. The name of this organization shall be the World Science Fiction Society, hereinafter referred to as WSFS or the Society.

(1) To choose the recipients of the annual Hugo Awards (Science Fiction Achievement Awards).

The above copy of the World Science Fiction Society’s Constitution is hereby Certified to be True, Correct, and Complete:

Donald E. Eastlake III, Chairman

Cheryl Morgan, Secretary

2001 Business Meeting

The above copy of the Standing Rules for the Governance of the WSFS Business Meeting is hereby Certified to be True, Correct, and Complete:

Donald E. Eastlake III, Chairman

Cheryl Morgan, Secretary

2001 WSFS Business Meeting

Donald E. Eastlake III, Chairman

Kevin Standlee, Parliamentarian & Deputy Presiding Officer

Bridget Boyle, Timekeeper

Zanne Labonville, Emergency Holographic Timekeeper

Cheryl Morgan, Secretary

Donald E. Eastlake III, Chairman

Kevin Standlee, Parliamentarian & Deputy Presiding Officer

Zanne Labonville, Timekeeper

Robert Sacks (standing in for Pat McMurray), Secretary

Cheryl Morgan, Emergency Holographic Secretary

Jack Herman, Chairman

`Zanne Labonville, Timekeeper.

Pat McMurray, Secretary

No Resolutions or Rulings of Continuing Effect were made at Aussiecon III

Tim Illingworth, Chairman

Don Eastlake, Deputy Presiding Officer

Kevin Standlee (standing in for Kathy Westhead), Timekeeper

Pat McMurray, Secretary

Robbie Bourget, Master-at-Arms

Donald E. Eastlake III, Presiding Officer

Kevin Standlee, Secretary

`Zanne Labonville, Timekeeper

Donald E. Eastlake Ill, Presiding Officer

George Flynn, Secretary

Kevin Standlee, Parliamentarian and Deputy Presiding Officer

`Zanne Labonville, Timekeeper.

No Resolutions or Rulings of Continuing Effect were made at L.A.Con III

Kevin Standlee, Presiding Officer

Tim Illingworth, Deputy Presiding Office

George Flynn, Secretary

Gary Feldbaum, Timekeeper

Donald Eastlake, Presiding Officer

George Flynn, Secretary

Kevin Standlee, Parliamentarian

Rick Katze, Timekeeper

John Lorentz, Presiding Officer

David Levine, Secretary

Kevin Standlee, Parliamentarian

Rick Katze / Jeff Canfield, Timekeepers

Bruce Pelz, Presiding Officer

Ben Yalow, Parliamentarian

George Flynn, Secretary

Kevin Standlee, Timekeeper

Ross Pavlac, Presiding Officer

Bruce Pelz, Assistant Presiding Officer

Yale F. Edeiken, Parliamentarian

Theresa Renner, Staff Sergeant-at-Arms

Richard S. Russell, Secretary

Kevin Standlee, Timekeeper

Bruce Pelz, Presiding Officer

George Flynn, Secretary

Ben Yalow, Parliamentarian

Rick Katze, Timekeeper

Donald Eastlake, Presiding Officer

Bruce Pelz, Deputy Presiding Officer

Kent Bloom, Secretary

Rick Katze, Timekeeper

Theresa Renner, Sergeant-at-Arms

Bruce E. Pelz, Presiding Officer

Elayne F. Pelz, Secretary

Ben Yalow, Parliamentarian

Tim Stannard, Presiding Officer

Tim lllingworth, Secretary

Ben Yalow, Parliamentarian

Bruce E. Pelz, Presiding Officer

Elayne F. Pelz, Secretary

Ben Yalow, Parliamentarian

Jack Herman, Presiding Officer

Kent Bloom, Secretary

Donald Eastlake, Parliamentarian

Ross Pavlac, Presiding Officer

George Flynn, Secretary

George Scithers, Parliamentarian

Bob Hillis, Timekeeper

Kent Bloom, Presiding Officer

Mary Morman, Secretary

Donald Eastlake, Presiding Officer

George Flynn, Secretary

Rick Katze, Counsel

Leslie Turek, Timekeeper

Paula Lieberman, Sergeant-at-Arms

Donald Eastlake, Presiding Officer

George Flynn, Secretary

Rick Katze, Sergeant-at-Arms

Bob Hillis, Timekeeper

Donald Eastlake, Presiding Officer

George Flynn, Secretary

Mike Lalor, Sergeant-at-Arms

Bob Hillis, Timekeeper

Donald Eastlake, Presiding Officer

Rick Katze, Secretary

Bob Hillis, Presiding Officer

Donald Eastlake, Secretary

Jack Speer, Parliamentarian

Mike Lalor, Timekeeper

Bob Hillis, Presiding Officer

Larry Smith, Secretary

Bob Hillis, Presiding Officer

Larry Smith, Secretary

George Scithers, Parliamentarian

The following Constitutional Amendments were approved at The Millennium Philcon and are passed on to ConJosé for ratification.

1. Strike out existing Section 3.3.6, "Best Dramatic Presentation."

2. Insert the following section after existing Section 3.3.5:

3. Insert the following section before existing Section 3.3.7

4. Insert the following section after existing Section 3.2.5:

5. Insert the following section after existing Section 3.2.6:

Cheryl Morgan, Secretary, 2001 Business Meeting

The WSFS Staff have reformatted this report slightly from the way we received it from L.A.con III to make it somewhat more readable.

09/01/97  Opening From LACON $64445.86

10/23/97 PROJECTS SFOHA SUPPORT:5 YEAR $100.00

01/06/98 PROJECTS TAFF DONATION – BULMER REPORT 500.00

01/26/98 PROJECTS 1964 LEIBER SPEECH TRANS 25.00

01/26/98 PROJECTS 1964 BAYCON TAPES TRANSFER 113.00

02/17/98 PROJECTS FAN GALLERY 452.19

05/03/98 PROJECTS TAFF TUDOR REPORT 500.00

06/22/98 PROJECTS DONATION TO ASIMOV LECTURESHIP FUND 1000.00

10/18/98 PROJECTS ROTSLER AWARD 300.00

10/20/98 EQUIPMENT RADIOS 3326.78

10/20/98 PROJECTS X PRIZE DONATION 500.00

11/18/98 PROJECTS ROTSLER AWARD 229.50

11/18/98 PROJECTS ROTSLER AWARD 49.85

11/24/98 PROJECTS EATON CONFERENCE 3000.00

04/29/99 PROJECTS FFANZ REPORT 2 LOONIES 500.00

05/29/99 PROJECTS CUFF REPORT SPENSER 500.00

05/29/99 EQUIPMENT NEW MC/VISA MACHINE 1483.03

09/18/99 PROJECTS FAN GALLERY 298.19

10/17/99 PROJECTS FAN GALLERY 30.23

12/03/99 PROJECTS TAFF REPORT ROBERTS 500.00

01/08/00 PROJECTS ROTSLER AWARD 300.00

01/08/00 PROJECTS TAPE TRANSCRIPTION 25.00

02/16/00 PROJECTS COPY LASFS HISTORY PIX 64.95

02/16/00 PROJECTS GARY BOOKS TO NESFA 38.01

04/26/00 PROJECTS GARY BOOKS TO BALTIMORE 14.41

05/26/00 PROJECTS GARY BOOKS TO NESFA 210.52

05/31/00 PROJECTS CUFF report 500.00

09/23/00 PROJECTS Gary Books and labels 130.07

09/23/00 PROJECTS Fan Gallery 28.10

10/12/00 PROJECTS DUFF Janice Gelb 500.00

10/16/00 PROJECTS Fan Gallery 37.28

11/15/00 PROJECTS Gary Books 51.45

11/15/00 PROJECTS Rotsler Book 466.65

02/19/01 PROJECTS Gary Books 25.28

05/11/01 PROJECTS Nebula Banquet 378.00

05/11/01 PROJECTS Nebula Banquet 115.67

Total Expenditures $18793.16

*** Total *** $45652.70

Report to the 59th World Science Fiction Convention Business Meeting

Covering the Period Aug. 23, 2000 to Aug. 10, 2001

Remaining balance will be used to finance the Student Contests for the 60th and 61st World Science Fiction Conventions. Financing future Student Contests is dependent on contributions received.

Submitted by Robert J. MacIntosh, Chief Financial Officer & Peggy Rae Sapienza, Chairman

STATEMENT OF AFFAIRS as at 30 June 2001

Presented to the Business Meeting of the 59th Worldcon, Philadelphia, PA, USA. September 2001

Rate of exchange (AU$:US$): 0.5176

As of July 31, 2001

July 1, 1999 through July 31, 2001